How to Combine Two Outlook Data Files or Folders?

Combine Two Outlook PST Files

How to combine two Outlook data files or folders? – This is the most frequently asked question by users those want to merge two Outlook folders or data files. If you are just moving one folder items to another one then it is quite easy because you just need to drag the items from one folder to the other folder. You can also use the “Move to Folder” command

to do same task. This is not the hectic task as this method easily works for all folders.

If we go ahead then we find that some users want to move all the contents of one PST to another PST file means to say that they want to merge two PST files into single one. And for this, you can choose “Export” option that will copy all the information from one source to another targeted data file. But, it is not the recommended way as you may loss the customs forms, views, and links to contacts. So, be aware and get the right solution for doing this.

[However, if you want to go with free solution then check out this video that gives you exact way to export PST items to another PST file.]

>> Know how you can easily move the contents of one PST folder to another by just dragging or using “Move to folder” command.

Step 1: If your PST file which you want to merge with another one is not currently available in current profile then you need to open it first in current profile. For this, Go to “File” in menu bar >> Open >> Outlook data file

Step 2: Select PST file which you want to merge and click on “Open”.

Step 3: If you just want to move emails then select all emails by pressing “Ctrl + A” command and drag all the emails to another folder where you want to store these emails.

Now, the question is that if you need to move appointments, contacts then what will you do. For this, follow given below steps:

For appointments or contacts, switch current view into List view, such as All Appointments or by Category.

If you are using Outlook 2010 then it is called List view and if you are in Contacts folder then use Phone list view.

Now, follow the same procedure as you follow to drag emails. Just press “Ctrl + A” command to select all the items and drag it to the folder where you want to store it or use “Move to folder" command.

***** I hope this section will help you to do what you want. For any query, use comment box and leave query about merging process of PST files. We will contact you ASAP. *****

[Note: There can be many ways to do the same task, but I recommend you to use third-party PST Merge application as it gives you safe and easy way to merge multiple PST files into single one without doing any kind of alteration in the source data file, preserves metadata information, and also helps to remove duplicate contents. So, get a free trial and share your thought how it works to consolidate Outlook PST files.]

For getting third party solution, click here: http://www.pstmerge.msoutlooktools.com/